Introduction to RoboTutor

RoboTutor requires no special skills to create tests, quizzes, and tutorials for use on a local intranet or the world wide web. It keeps detailed student records and produces numerous reports. This manual will teach you how to use it.

Five Steps to Creating a Test for your Students

1. From the Main Menu, select Test Administration.  Type RoboTutor in the Password field. Note, it is sensitive, so be sure and capitalize the R and the T.  Then click Enter to open the Everyone9 database. Click the Create a New Test button and follow the Help button instructions. After setting up your new test, click Create at the bottom of the page.
   
   Don't worry about Advanced Features at this time. You can try it later when you create your second test or when you return to edit this test. It has many options for giving your test the look and feel you want.
    

2. You should now be on the Question List page.  To add a test question, first select a Question Type by clicking the down arrow to the left of Add! as shown below:
   
   
   
   
   
   After selecting the question type, then click the Add button.  A page appears where you can enter the question. Do this for each question in the test.
    

3. To take the test after entering all your questions, click one of the Test links in the box shown below at the bottom of the Question List page:
   
   
   
   There are 5 links shown above that will all start the test you created, each in a different format.
   
        1 - Click the 1st one, Test, to open just this test.
        2 - Click the 2nd one, All Tests, to produce a drop-down menu with all tests in Everyone9 (the Test Area you selected).
        3 - Click the 3rd one, Test Menu, to display a menu that lists all the tests in Everyone9.
        4 - Click the 4th one, Show Test, to start the test without requiring the student to Log-In. This is useful in surveys and presentations.
        5-  Click either Go button to the right of the 5th one, Academic Olympic Games, to start your test in a gaming format. This is a fun way for your students to learn the material, but it does not keep student records.
   
   After selecting one of these options, a page will appear that asks for your name and password. If you have not entered it before, any password will work. Note, it is possible to setup student names and passwords in advance, in which case a student cannot makeup his or her own password.
    

4. Your test will appear in a new window. Take the test and view your score at the end. To check your personal record, return to Step II and select one of the 5 ways for displaying your test. A new window will open that asks for the student name and password. Click the Access My Records button at the bottom after entering your Name and Password.
    

5. To make a link so your students can use RoboTutor, return to Step II and select one of the 5 ways for displaying your test. A new window will open that asks for the student name and password. This is where you want your students to go. Enter the address to the page into Favorites or highlight and Copy the Address in the Address bar and make a hyperlink to it from a webpage on your school or company site. You can also access student tests by clicking the Student Tests button on the RoboTutor home page.

   Short quizzes can be a powerful interactive tool for use in group presentations. It is easy to put a hyperlink in a Word or PowerPoint document.

   • To put a test link in a Word document:

     • Type Take Quiz at the bottom of the document

     • Highlight it

     • Click Insert > Hyperlink

     • Type the above address, but change Test1 to the password for your test.

     • Save it

   • To put a test link in a PowerPoint presentation:

     • Click Insert > Textbox

     • Type Take Quiz

     • Highlight it

     • Click Insert > Hyperlink

     • Type the above address, but change Test1 to the password for your test.

Five Steps to using Student Administration

1. From the Main Menu, select Student Administration.  Type RoboTutor in the Password field. Note, it is sensitive, so be sure and capitalize the R and the T.  Then click Enter to open the Students9 database. You should now be in the Student Administration Menu page. Click Courses & Certification.  Here tests can be OPTIONALLY organized into courses. RoboTutor generally refers to courses as Certification Programs. Click Create New Program button. Use the Help instructions and setup a new program. Note, the tests can be both online RoboTutor tests or offline pen and pencil tests given in the classroom.
    

2. Return to the Student Administration Menu, click the Add New Record button and follow the Help instructions. If you setup your tests in a Certification Program, you will see the program listed at the bottom of this page.  To add the student to the Certification program, check the box on the left of the program name. When the student views his personal record, he will be able to see how he is doing in meeting the objectives of the program.
   
   After setting up your new student, click Create at the bottom of the page. If you want to setup multiple students, click the Cyclical Create button. Notice you can deny students the right to look at their own personal records by un-clicking the box below the password.
    

3. Return to the Student Administration Menu, click the Tracking & Transcripts button and follow the Help instructions. The Select Students page will appear. Here you can type the first letter of the last name before the % sign and get a list of all students whose last names begin with that letter. Or you can simply click Submit and get a list of all students. Select the student and click Submit. It is assumed the student you select has taken at least 1 or more tests.
   
   The Tracking & Transcripts page appears. Use the Help instructions to select the options you want. Click Submit to get a list of the data requested.
    

4. Return to the Student Administration Menu, click the Certificates & Awards button. Select All Tests and click Submit. On the Select Students page, click Submit to get a list of all students. Select a student on the Student List page, select a student who has PASSED at least 1 or more tests.
   
   The Student Certificate page appears. Unless you want to change the look of the certificate, simply click View at the bottom to display the Certificate. To print it, click the Print button instead.
    

5. Return to the Student Administration Menu, click the Group Profile Analysis button and follow the Help instructions. To see how it works, simply click the Submit button.  The Group Profile Analysis report will display with detailed information on how many students have taken every tests and includes the high score, low score, mean scores, and Standard Deviation for the group.

Five Steps to using System Administration

1. From the Main Menu, select System Administration.  Type Administrator9 in the Username field. Type RoboTutor9 in the Password field. Note, it is sensitive, so be sure and capitalize the R and the T.  Then click Enter to display the System Administration Menu. Click Database Management.  Here you can add or edit Student or Test Area (database) names, add a new Student or Test Area database, and change the Log-In defaults.
   
   Type "Everyone9" in the Database Name field at the top. Type "RoboTutor" in the Password field and click Submit at the bottom. A page appears where you can change the current password or add new ones. Use Help for instructions.
    

2. Return to the System Administration Menu and click Database Management again.  Type "Everyone9" in the Database Name field at the top. Type "Training" in the Password field to the right of "Teacher Records & Reports Passwords."   Leave the Password field to the right of "Everyone9" blank. A page appears where you can change the current password or add new ones to Records and Reports when clicked from the Student Log-In page.
    

3. Return to the System Administration Menu and click Database Management again.  Click the radio button to the left of New Test Area under Create New Databases. Type in a name for a new Test Area database such as "MyTests" and enter a password for this new database such as "MyPass."  It should come back and say the new database has been created. Note, however, this assumes permissions have been set properly by the web server administrator. You can now exit to the RoboTutor Main Menu and Log-In to Test Administration using this new Test Area and password.
    

4. Return to the System Administration Menu and click Database Management again.  Click the radio button to the left of Test Area under Database Log-In Defaults. Type in the name of the new Test Area you created in Step III above. Click Submit and return to the RoboTutor Main Menu. Click Test Administration and you will now see the default has changed from "Everyone9" to the new Test Area you created.
    

5. Return to the System Administration Menu and click Email & Tests Taken.  Click the radio button to the left of "Email ALL test results to" and type in your Email Address in the field to the right. After clicking Submit, all student tests will have a copy of the Results Page emailed to you. This is in addition to whatever email addresses are entered from Advanced Features in Test Administration.
   
   Click the radio button to the left of "Reset Total Tests Taken back to 0". Then click Submit. When you return to the System Administration Menu, you will notice that the "Total tests taken" at the top of the page has been reset back to 0.